SAP - CHART OF ACCOUNTS:

CHART OF ACCOUNTS:

Company Codes:                                                     AML                ASL                AIL

Option-1

when we want to compare or consolidate                                                                                  

we can have same set of accounts                                                                                 

(chart of accounts) -i.e.,                                                                             

Accounts coding will be same.                                                                             

Conveyance account no.                                       400000           400000           400000

Option-2

Each company code has their on                                                                        

set of accounts conveyance account no.                        400000           400000           400000

Compare or consolidate by using group             400000           300000           200000

Chart of Accounts                                                   

                       

when we create conveyance account no

we use 2 numbers                                                                          

Company code no.                                                  400000           300000           100000

Group no.                                                                  100000           100000           100000

We are comparing or consolidating by using group account number.

Companies following option1

Chart of Accounts name

Description of chart of accounts

Maintenance language English                          

Length of account number most 10 digits (we are using 6 digits)                             

CREATION OF CHART OF ACCOUNTS)

path:  SPRO - Financial accounting- General ledger accounting - GL accounts - Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13             

The other way to give transaction code is from the menu bar -> Select system - Status               

Select new entries button.                        

Chat of accounts                             :AML

Description                                        :Chart of Accounts for Aravind group

Maintenance language                  :English

Length of GL account no.              :6 (min 6 max 10)

Controlling integration                    :select manual creation of cost elements

Group chart of accounts                 :Blank

Under status deselect blocked check box (do not select blocked check box)                                                         

Select save button or Ctrl+S                                                         

Select your request and press enter to save in your request  

                                               

Controlling integration: select manual creation of cost elements.                                                     

FI (Financials)                                  CO (Controlling)

                                                            expenditure

When we past to expenditure accounts in FI it updates,  CO automatically provided. We create expenditure accounts as cost elements.                                                

All expenditure accounts need not be cost elements expenditure accounts like interest, Depreciation, Non-operating expenses -will not be consolidated for costing -they are debatable.                      

Cost elements creation

Manual                      Automatic

When we select manual, when expenditure account is created and posted in FI, we want that expenditure to update co-create that expenditure account as CO element. If we do not want to update co-records that expenditure create expenditure account only and not to create as cost element -here we have flexibility. If we choose automatic, when we create an expenditure account automatically cost element will be created. When we post to that expenditure account in FI, automatically CO records will be updated-no flexibility.               

UNDER STATUS DESLECT BLOCKED CHECK BOX:         

           

Accounts creation is at end user area, users at the time of posting, they will not check whether account is there as not they create new account and post accounts.              

We will have number of duplicate accounts in SAP once we create an account and past transaction-IT can not be deleted              

In live environment after up leading accounts - select blocked check box. No body can create any account          whether original account or duplicate account. When there is a necessity to create a new account an authorized person say accounts manager deselects the blocked check box, create the account and afterwards select blocked check box.

We have to create the accounts now.  We are deselecting the blocked check box.          

ASSIGN COMPANY CODE TO CHART OF ACCOUNTS                 

path:  SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-Preparation-Assign company code to chart of accounts.  (Tr.code OB62)

Select position button                                

Give the company code      :                       AML

Enter                         

For company code AML assign chart of accounts AML                                  

Select save button or Ctrl+S         

Press enter to save in your request.        

Accounts groups     

100000           Equity share capital

100001           Cash account

100002           Preference share capital

100003           SBI current Account

We have created 1000 accounts

We want to view current assets balance or transaction.          

We can not get directly-we have to verify each and every account and add the respective accounts- in this example account no.100001 and 100003  

We are preparing balance sheet on liabilities we have items like share capital, Reserves & surplus-We have to verify each and every account and assign to the respective items-it takes so much time to assign accounts.                                          

To get account balances directly or to assign accounts easily SAP has given account groups.                                     

                        Chart of accounts    AML               

                                                |                      

            Accounts groups                              Share capital (100000 - 100099)

            |                                                           |          

            Accounts                                           Current assets (200000-200099)

When we create the accounts, we create within the range. Cash account will be created within the range of 200000-200099."                                    

Equity share capital will be created within the range of 100000-100099.                                        

When we want to see current assets balances-we give current assets or at the time of crating balance sheet for Share capital-we give the range 100000-100099    

While crating account groups we take client's balance sheet and crate the groups-after implementation also we wants to see the way he used to get.   

WHILE CREATING THE ACCOUNTS GROUPS:

1 Series for liabilities          

2.Series for assets  

3.Series for income

4.Series for expenditure    

We have 1000 accounts the user at the time of posting to expenditure account he need not see all accounts he gives 4 only expenditure accounts will appear.